HUDSON AREA SCHOOLS
BOARD OF EDUCATION
ORGANIZATIONAL MEETING
January 9, 2017, 6:00 p.m.
Media Center, Hudson High School

 

ROLL CALL

President Wes Rowan called the organizational meeting of the Hudson Area Schools Board of Education to order at 6:03 p.m. Roll call showed Bills, Enerson, Evenson, Pogoreski, Reamsnyder, Rowan and Rupnow present. Others in attendance included school personnel, administration and community members.

OATH OF OFFICE

Marsha Evenson, Becky Pogoreski and Jim Reamsnyder were sworn in for their new board seat terms.
 
SET AGENDA
Motion was made by Evenson and supported by Bills to set the agenda as presented.
7-YES, 0-NO; Motion passed unanimously.
 
PUBLIC COMMENT
None
 
STUDENT OF THE MONTH - December 2016:Students were presented with a certificate and a plaque.
Elementary:Prestin Swander, 5th Grade, Ms. Treece
Middle School:Logan Peters, 6th Grade, Mr. Craig
High School:Nina Trevino, 12th Grade, Mr. Craig
CSI: Grant Ely, 10th Grade, Mr. Hoard
 
 
PRESENTATION:Christmas Gift Program Update: Ms. Cindy Corner, Volunteer Coordinator, provided an update to the Board on the 2016 Christmas Gift Program. Dr. Osborne presented Ms. Corner with the Commander's Award certificate from the Toys for Tots program.
 
PRESENTATION:Board Recognition Month:Elementary student Courtney Rodifer read a poem to the Board and Dr. Michael Osborne, Superintendent, presented the Board members with a certificate and thanked them for their service.
 
ELECTION OF OFFICERS
Member Enerson nominated Wes Rowan for President. Motion made by Enerson and supported by Reamsnyder that nominations be closed and a unanimous ballot be cast for Wes Rowan for President. 7-YES, 0-NO; Motion passed unanimously.
 
Wes Rowan was elected President.
 
Member Reamsnyder nominated John Enerson for Vice President. Motion made by Reamsnyder and supported by Rupnow that nominations be closed and a unanimous ballot be cast for Enerson for Vice President. 6-YES, 0-NO, 1-ABSTAIN (Enerson); Motion carried.
 
John Enerson was elected Vice President.
 
Member Enerson nominated Marsha Evenson for Secretary. Motion made by Enerson and supported by Rupnow that nominations be closed and a unanimous ballot be cast for Marsha Evenson for Secretary. 7-YES, 0-NO; Motion passed unanimously.
 
Marsha Evenson was elected Secretary.
 
Member Rupnow nominated Jim Bills for Treasurer. Motion made by Rupnow and supported by Enerson that nominations be closed and a unanimous ballot be cast for Jim Bills for Treasurer. 7-YES, 0-NO; Motion passed unanimously.
 
Jim Bills was elected Treasurer.
 
2017 COMMITTEE ASSIGNMENTS
 
Athletic and Attendance Hearings Reps.: John Enerson, Marsha Evenson, Jim Reamsnyder
LCASB: Marsha Evenson, Bill Rupnow (alternate)
HEF Representative: Becky Pogoreski, Marsha Evenson (alternate)
Legislative Relations Network: Mike Osborne, Jim Reamsnyder (alternate)
Shared Services Committee: John Enerson, Wes Rowan
Policy Committee (Ad Hoc):Wes Rowan, Marsha Evenson, Bill Rupnow
Finance Committee (Ad Hoc):Wes Rowan, Bill Rupnow, Jim Bills
 
Motion was made by Enerson and supported by Reamsnyder to accept the recommendation of the Administration to approve the 2017 Committee Assignments as presented. 7-YES, 0-NO; Motion passed unanimously.
 
DESIGNATION OF DEPOSITORIES FOR SCHOOL FUNDS
Motion made by Rupnow and supported by Bills to designate the following financial institutions as depositories for school funds:
 
MBIA – CLASS
Investments – General Fund
Capital Improvement Funds
 
Hillsdale County National Bank
General Fund
Food Service Accounts
Athletics
2003 Debt Fund
Payroll
Activity Accounts
2012 Bond Issuance Fund
2012 Capital Project Fund
Health Benefit Plan
 
Fifth Third Bank
Investments – General Fund
Investments – Capital Improvement Fund
 
Bank of New York
Investments – 2003 Debt Fund
Investments - 2012 Debt Fund
 
7-YES, 0-NO; Motion passed unanimously.
 
CHECK SIGNATURE AUTHORIZATION
Motion made by Enerson and supported by Reamsnyder to designate the following individuals as signatories for checks for the following funds, including authorizing facsimile signatures:
 
Payroll Accounts Facsimile/Superintendent
Superintendent or Finance Director
Activity Accounts Principal or Principal/Superintendent on purchases in excess of $300.
General Fund
Business Plus Superintendent* or Finance Director
General Fund Transfers for CD’s or wire transfers
Finance Director
Food Service Accounts Facsimile/Superintendent
Superintendent or Finance Director
2003 & 2012 Debt Fund Transfers for CD’s or wire transfers-
Finance Director
ACH ** Authorization Superintendent and Finance Director
 
 
Michigan School District Liquid Asset Fund
Investments General Fund – wires per phone call from Finance Director or Superintendent
 
Investments Debt Funds – Same as Above
Capital Projects – Same as Above
 
Hillsdale County National Bank
Capital Improvement Superintendent* and Finance Director
Investments General Fund – Superintendent or Finance Director
Debt Fund – Same as Above
 
MBIA – CLASS
Investments General Fund – Wires per Finance Dir. or Superintendent
Capital Projects Fund – Same as Above
Debt Funds – Same as Above
 
Fifth Third Bank
Investments General Fund – Wires per phone call from Finance Director or Superintendent
Capital Improvement Fund
Debt Funds
 
*Board Member may sign in the Superintendent’s absence.
**Complete transactions in secured internet or wire environment
7-YES, 0-NO; Motion passed unanimously.
 
DESIGNATION OF INDIVIDUAL(S) RESPONSIBLE FOR POSTING PUBLIC NOTICES OF MEETINGS
Motion made by Evenson and supported by Enerson to designate the Superintendent of Schools or the Administrative Assistant to the Superintendent to post public notices of meetings as required by law.
7-YES, 0-NO; Motion passed unanimously.
 
DESIGNATION OF LAW FIRMS
Motion was made by Reamsnyder and supported by Enerson to designate and/or retain the law firms of:
Thrun Law Firm, P.C.
Vandevender Law Office, P.C.
Dickinson Wright
Abbot, Thomson & Beer, P.C.
7-YES, 0-NO; Motion passed unanimously.
 
 
ADJOURNMENT
Motion was made by Enerson and supported by Reamsnyder to adjourn the meeting at 6:48p.m. 7-YES, 0-NO; Motion passed unanimously.
 
_________________________________________
Marsha Evenson, Secretary